Blanket Purchase Agreements
Blanket Purchase Agreements (BPAs) are a simplified method of filling
anticipated repetitive needs for services and products. BPAs are "charge
accounts" that ordering offices can establish with BRTRC to provide themselves
with an easy ordering tool. In accordance with Federal Acquisition Regulation
(FAR) 8.404, ordering offices may establish BPAs under any GSA Schedule
Benefits and Advantages of Using BPAs
BPAs eliminate such contracting and open market costs as the search for
sources, the need to prepare solicitations, and the requirement to synopsize the
acquisition. BPAs also:
- Satisfy recurring requirements.
- Reduce acquisition costs through quantity discounts.
- Save time by eliminating repetitive, individual purchases and payments.
- Reduce administrative efforts and paperwork.
- Obtain better value by leveraging an ordering office's buying power
through volume purchasing.
- Enable an ordering office to use streamlined ordering procedures with no
dollar limitations on individual task/delivery orders.
- Permit an ordering office to incorporate Contractor Team Arrangements.
- Allow for quicker turnarounds on orders.
- Permit an ordering office to incorporate terms and conditions not in
conflict with the underlying contract.
A BPA can be set up for field offices across the nation to use, thus allowing
them to participate in an ordering office's BPA and place orders directly with
BRTRC. In doing so, the entire agency reaps the benefits of additional discounts
negotiated into the BPA. In addition, the ordering office reduces the
administrative burden of writing numerous task/delivery orders, while still
being able to order as much as it wants and as often as it wants. The
flexibility and advantages are endless when setting up a BPA.
Setting Up a BPA
BPAs are established directly with BRTRC. In accordance with FAR 8.404, an
ordering office may request a price reduction based on the total estimated
volume of the BPA, regardless of the size of individual orders. The Request For
Quotation (RFQ) should specify the ordering office's requirements, including
estimated quantities and work to be performed. Generally, a single BPA should be
established when the ordering office can easily define its services and/or
products requirements and a firm-fixed price or ceiling price can be
established. Since a best value selection is made when the single BPA is
established, the ordering office does not need to make a separate best value
selection for each order under the BPA.
All BPAs must contain
certain information, such as:
- Name of the GSA Schedule contractor.
- GSA Schedule contract number.
- BPA number assigned by the ordering office.
- A description of the requirement, to include estimated quantities and work
to be performed.
- Prices and/or discounts.
- The extent of the obligation.
- Any additional price reductions negotiated by the ordering office, based
on the proposed dollar value of the BPA.
- A listing of individuals authorized to purchase under the BPA.
- Delivery or performance time frames.
- Location of deliveries.
- Frequency of ordering and invoicing.
- Date of BPA expiration.
- A statement that all other terms and conditions are contained in the GSA
Prices under GSA Federal Supply Schedule
contracts have already been determined to be fair and reasonable. For a list of active BPAs or more
information about establishing a BPA with BRTRC, please contact:
Peterson, (703) 205-1542